For current Grantholders

This section provides information and support for current grant holders and the tools you need to successfully manage your grant.

Setting up your grant

When your grant is awarded you will be assigned a key contact from our grants team, who will support your project.

We will set up a project inception meeting, and give you an information pack, detailing everything you need to know about working with us. This includes:

Our Setting Up Your Project Checklist will help you ensure you have provided everything we need.

Keeping in Touch

We will agree the best way and how regularly to keep in touch. We ask that you let us know if there are any problems or unexpected developments, so that we can support you.

Reporting

You will be asked to complete a report at the end of each year, outlining how your project has performed against the objectives you outlined at the start. You will also be asked to submit a report at the end of your project.

Claiming your Funding

At the start of your grant you will agree a payment schedule with your grant manager. This will tell us when you intend to claim your grant funding from us and by how much. We understand that this is likely to vary and ask that you revise these schedules if the nature of your spend – in time or value – varies significantly.

Please be aware that payments are made in arrears, advance payments will only be made in exceptional circumstances.

When you are ready to make a claim please send your invoice to finance@friendsprovidentfoundation.org.uk  copying in your grant manager. Your invoice should be clearly marked with your bank details, your organisation name and the project title, which should match the title you gave us when you applied

You must also send us a back-up sheet outlining what you spent and how this compares to your original budget. Any variance from budget of over 15% should be explained. You can find guidance on how to do this in the Information for Grantholders booklet given to you at the start of your grant.

Please note that the invoice submission deadline is the 20th of the month (e.g. if you are seeking payment by the end of March your invoice will need to reach us by 20 March at the latest)

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